Preparing a Program Evaluation
Most student organisations, at some time during the year, have to reinvent an event or scheme that has already been run dozens of times within your organisation. For this reason leaving a detailed and complete programme evaluation will not only help next year's committee but future committee members for years to come. By creating a long-term outlook within your committee you can ensure that work on similar types of events becomes more and more stream-lined and simple every year.
Below is a sample evaluation form that can be adapted to a number of situations. You should adapt it to your own specific needs. After each event, fill out an evaluation form, and place it in a file that can be passed down from year to year. If you are worried that you paperwork might get lost within your organization, put the information up in a 'committee only' section of your website.
3. Event or Scheme
5. Participants' Evaluations
When possible, the participants of the programme should complete an evaluation. Summarize these evaluations and use quotes (great for future PR) wherever possible. Include other evaluative feedback (verbal, other written notes, etc.) where possible. Be sure to include as many practical suggestions as possible.
6. Coordinators' Evaluation
Write a list of as many specific recommendations for the programme as possible.
8. Next Coordinators
Write two lists for the next program coordinators: the first ought to be the 5 main things that will make the program a success, the second ought to be the five main things that would make the program a failure.